My Career Zone

Form Submitted by

If logged into MCZ auto fills name of person submitting form

First Name

Last Name

New Member of Staff Details

Name

First Name

Last Name

Job Title

Please enter the job role

Is this a GBP/GPO post?

Yes

When does the GBP/GPO contract end?

What is the GBP/GPO Job Reference Number?

Username

Please enter the staff username

Email Address

Please enter the staff email address

Phone Number

Please enter the staff's phone number. If no phone number, please put down the Line Manager's phone number.

Are they a staff member of SEAS?

Yes

Shared Drive Access

Will they require Shared Drive access?

Please note that if this form is not being filled in by a line manager then you will need to arrange for the line manager to authorise for N drive access and record below or email this authorisation to g.hughes@exeter.ac.uk

Yes

Which drive do they need access to?

CE - Careers and Employability

EE - Academic Skills Team

Please provide information about shared drive access required

If they should just have access to a specific part of the drive then specify the folder(s) they should have access to. If they will require access to a restricted team folder then specify the folder they need access to.

Name of Line Manager

Line Manger Authorises access to N drive

Send email to g.hughes@exeter.ac.uk if Line Manager not available to authorise this.

My Career Zone Access

Will they require My Career Zone Access?

Yes - admin access

Yes - standard staff access

What kind of access will they require?

We have a number of accounts with off the shelf permissions. These are listed below.

Will they be performing a similar role to a colleague? Please provide the colleague's name.

We will give them the same MCZ access as their colleague

How do they expect to use My Career Zone?

Please explain how they intend to use My Career Zone.

Will they need to be able to send bulk emails to students?

Yes

To send emails to students the user will need to complete this form.

https://mycareerzone.exeter.ac.uk/Form.aspx?id=550775

An email has been sent to the email above with this link.

Will they need to add jobs?

Yes

Adding Jobs

You, or the new member of staff will need to contact James Bradbrook for training on adding jobs before this permission can be added. The permission will be added once the training has been completed.

Will they need to be part of any workgroups?

Workgroups are specific groups that staff and students can be put into so that certain events/emails can be targeted at specific groups of people. For example, if the staff member works in the Business school, then they will need to be added to the Business school workgroup. If you are unsure about workgroups then add the staff to a generic workgroup and contact My Career Zone for more information who can provide targeted help for the staff member.

Yes

Which generic workgroup would they like to be a part of?

None

Exeter All Students - and standard Exeter work groups

Cornwall All Students - and standard Cornwall work groups

Both

Additional information about workgroups.

Please write below any additional information about workgroup access required.

T4 access

Will they need to edit the website using T4?

Yes

T4 Access

If T4 access is required the following form needs to be completed:

http://www.exeter.ac.uk/staff/web/t4/request/

SEAS Media Sharepoint access

Will they need access to the SEAS Media Sharepoint?

SEAS Media sharepoint is where all videos, photos and audio is stored by SEAS.

Yes

An invite to the SEAS Media Folder will be sent.

CAP Career Zone Mailing List - Forum Based Staff

Will they need to be part of the CAP Career Zone Mailing list? This is for staff based in the Forum only

Yes

Any Other Information

Please add any other relevant information to this request below:

Consolidated form for new staff v3